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After Submitting Your Application


So What Happens After I Submit My Medical Biophysics Graduate Application?

The information outlined on this web page will provide you with an overview of our graduate recruitment process.This information may be subject to change without notice depending on changes in official policies at the graduate program and/or the School of Graduate and Postdoctoral Studies levels.




If you are a successful applicant, it will involve the following 5 steps ....

Step 1: Determining an applicant's academic eligibility with a degree from a Canadian university.

Step 2: Determining an applicant's academic eligibility with a degree from a non-Canadian university.  

Step 3: Circulation of completed, academically qualified application files to recruiting faculty supervisors.  

Step 4: The interview process by phone and/or site visit.  

Step 5: Letters of offer on behalf of interested graduate supervisors to successul applicants.  

Step 6: Institutional approval from Western's School of Graduate and Postdoctoral Studies.

  


STEP 1:

Determining an Applicant's Academic Eligibility With a Degree
From a Canadian University

 

Although the basic admission requirement set by Western's School of Graduate and Postdoctoral Studies (SGPS) for all graduate programs is 70%, consideration will be given to Medical Biophysics applicants with a minimum of a 78% average, but preference given to Medical Biophysics applicants with a minimum of an A- or 80% average.

For MSc applicants, eligibility is based on the average of the marks from the 3rd and 4th years of their undergraduate degrees using the following criteria set by SGPS:

  • all courses with a weight of 0.5 will be counted once when the average is calculated
  • all courses with a weight of 1.0 will be counted twice when the average is calculated
  • all courses with a weight of 1.5 will be counted 3 times when the average is calculated

The following table demonstrates an example of basic calculations to determine admissibility:

 

BSc - Year 3
Fall/Winter


Course Title


Course No.


Mark

Course
Weight


Calculation


English


General Literature & Composition


020E


95


1.0


95 X 2 = 190

Biology

General Biophysics

302

78

1.0

78 X 2 = 156

Biology for Physicists

Biophysical Analysis

303

79

1.0

79 X 2 = 158

Biomechanics

Human and Animal Biomechanics

330a

80

0.5

80 X 1 = 80

Physics

Intermediate Physics Lab

259E

90

1.0

90 X 2 = 180

Physics

Intro to Statistical Physics

343b

78

0.5

78 X 1 = 78

Physics

Year 3 Seminar

379Y

Pass

0

not counted - no mark

BSc - Year 4
Fall/Winter
         

Applied Math

Complex Variables

301a

79

0.5

79 x 1 = 79

Differential Equations

Ordinary Differential Equations

215a

82

0.5

82 X 1 = 82

Epidemiology

Medical Epidemiology

330b

IP

0.5

IP

Physics

Radiobiology and Radionuclides

467b

IP

0.5

IP

Physics

Quantum Mechanics I

351a

78

0.5

78 X 1 = 78

Physics

Quantum Mechanics II

352b

IP

0.5

IP

Physics

Electromagnetic Theory I

365a

80

0.5

80 X 1 =80

Physics

Nuclear Magnetic Resonance

477b

IP

0.5

IP

Physics

Honors Research

491E

IP

1.5

IP

Physics

Year 4 seminar

479Y

IP

0

IP

 

At the time of the application, this student has an interim average of 82.9%.

(190 + 156 + 158 + 80 + 180 + 78 + 79 + 82 + 78 + 80)/14 = 1161/ 14 = 82.9%

the divisor of 14 is the sum of the number of times each course is counted
(2 + 2 + 2 + 1 + 2 + 1 +1 + 1 + 1 + 1)

 

Letter grades are converted to a 12 pt scale then the 100% scale using the table shown below, and an average is computed as outlined above.

 

Letter Grades 12 pt Scale 100% Scale
A+ 12 90 to 100%
A 11 85.0%
A- 10 80.0%
B+ 9 77.0%
B 8 73.0%
B- 7 70.0%
C+ 6 67.0%
C 5 63.0%
C- 4 60.0%
D+ 3 57.0%
D 2 53.0%
D- 1 50.0%
F -2 - - -

 

  • Applicants must have a minimum of 7.0/12 or B- or 70% for admission to a Western graduate program.
  • Medical Biophysics applicants must have a MINIMUM 9.4/12 or 78.2% admission average.
    Preference will be given to applicants with a minimum 10/12 or 80% admission average.
  • Please note: SGPS does not permit "rounding off" of grade averages.
  • (e.g. 69.9% will not be rounded off to 70.0% nor will 77.9% be rounded off to 78.0%)
  • Applicants who submit an interim transcript with courses marked IP (in progress) must submit a final, official transcript showing degree conferred or granted to the graduate program as soon as that information is available at the end of their academic year.
  • For PhD applicants, eligibility is based on the average of the marks from their MSc degree. If a PhD applicant accepts a faculty supervisor's offer then the applicant will be required to submit official transcripts of their entire university education. Preference will be given to PhD applicants with a minimum of an A- or 80% average.

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STEP 2:

Determining an Applicant's Academic Eligibility With a Degree
From a Non-Canadian University

 

All international transcripts will be assessed at the graduate program level according to gudelines set by SGPS.

Both Canadian and international transcript assessments done at the graduate program level must be approved by SGPS before an offer for graduate enrollment is issued to the selected applicant on behalf of Western.  SGPS's decision is final.

 

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STEP 3:

Circulation of Completed Application Files to Recruiting Faculty Supervisors


All applications that are academically eligible are circulated with letters of reference to all faculty supervisors who are recruiting graduate students for Fall Term 2014 admission. If no faculty supervisor shows an interest in an applicant's file then the application does not proceed any further. The applicant will be notified of this.

 

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STEP 4:

The Interview Process

 

Interviews are arranged by the graduate program only at the request of interested faculty supervisors. Every effort is made to accommodate both the applicant's and the prospective supervisor(s)' schedules. If more than one prospective supervisor requests an interview with an out-of-town applicant then a one or two day interview schedule will be organized to suit all participants. Hotel accommodation will be arranged at the program's expense and the applicant must submit original receipts (car, bus, train, or plane) in order to receive reimbursement for travel expenses. The cost of meals are the responsibility of the applicant.

Applicants should realize that recruiting faculty supervisors request an interview after considering the following criteria:

  • academic eligibility
  • suitability of the applicant's academic background to the available research project
  • evidence of the applicant's ability to be resourceful, self motivated, and with an above average research aptitude, as per their referees' letters of recommendation

The interview process may take as long as a month to organize depending on the faculty supervisors' and applicants' time tables. The letters of offer to successful applicants will be sent as soon as possible after the faculty supervisors have made their recommendations.

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STEP 5:

Letters of Offer on Behalf of Interested Graduate Supervisors

 

We do not offer graduate positions in our program unless a faculty supervisor has agreed to supervise a graduate applicant. At that time, a letter of offer will be sent to the applicant stating:

  • the name of the prospective supervisor who is offering a graduate position in his/her research group, and a brief description of a project (if decided)
  • that we have recommended the applicant's file to SGPS for admission to our graduate program
  • the amount of the graduate stipend that is offered to cover living expenses and tuition support
  • other conditions for graduate enrollment as required

In the case of more than one supervisor offering a graduate position to an applicant, the applicant will be asked to send a list of the prospective supervisors in his/her preference to the Graduate Affairs Assistant. Every effort will be made to match the applicant with his/her first choice but this can not be guaranteed.

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STEP 6:

The Role of Western's School of Graduate and Postdoctoral Studies (SGPS) in Our Final Selection of Successful Applicants


All faculty supervisors' letters of offer are contingent upon final approval of SGPS. That office will issue an official letter of offer to successful applicants on behalf of the university.

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ANNOUNCEMENTS

Important News for 2014 Graduate Applicants

In Your Statement of Intent, 
please indicate in which area(s) of graduate research you are interested & why your academic and research background has attributes relevant to your intention to pursue a graduate degree in Medical Biophysics.

If you are a domestic applicant - START HERE - to submit your application.

If you are applying to the PhD Med Biop Clin MSc CAMPEP Accredited stream of the Medical Biophysics graduate program - START HERE

If you are an international applicant - START HERE - to submit your application.



MUST READ: Graduate Chair's Notes for All MBP Students

The Top 10 Things A MBP Graduate Student Needs To Know (presented by Baraa Al-Khazraji, senior PhD student)

Above presentations best viewed using Google Chrome


Western's Learning Skills Services for Graduate Students offers excellent advice and counselling about balancing the challenges of conducting research, writing your dissertation, and maintaining a personal life. An effective example of their services is tips on time management


View the Slide Show from the 2013 A. C. Burton Lecture

Best viewed using Google Chrome


In Memory of Dr. Alan C. Groom, Professor Emeritius, the Alan C. Groom Memorial Fund Has Been Established. See Presentation  ...
Best viewed using Google Chrome

ALAN C. BURTON

Founder, Medical Biophysics, UWO, and
Canadian Medical Hall of Fame Inductee

VIDEO SEMINAR COLLECTION

View UWO Libraries video seminars presented by globally recognized scientists covering all biomedical topics

 

Also of interest:

Department of Medical Biophysics - Learning through Research