Learning From the Best in Graduate Research



For Faculty Supervisors and Students


MSc/PhD Thesis and Defense Preparation
and Submission of Examined, Corrected Theses


(last updated April 15th, 2014)


Preamble

Before Medical Biophysics graduate students proceed to the last requirement, thesis defense, for successful completion of their degrees, the following must be in place:


For MSc Students

For PhD Students

(1) Successful completion of the low level comprehensive examination by the end of the student's third academic term.

(2) Minimum average of 70% in each course listed on the student's transcript while enrolled in the Medical Biophysics  graduate program.

(3) Satisfactory progress throughout their course work and research as noted on their advisory committee meeting reports.

All advisory committee reports must be signed by the student, supervisor(s), and committee members and submitted to the Medical Biophysics graduate office.

 

 

 

 

 

 

 

 

(1) Successful completion of the low and mid level comprehensive examinations.

low level - completed by the end of the third term of registration
mid level - completed by the end of the third year of PhD studies

(2) Minimum average of 70% in each course listed on the student's transcript while enrolled in the Medical Biophysics  graduate program.

(3) If PhD admission is based on completion of a previous MSc degree, then a successful PhD proposal defense must be completed by the end of the first year of studies.

(4) If a current student re-classifies from MSc to PhD status then successful completion of a reclassification meeting must be in place before PhD status is officially noted on the student's transcript. 

All official documentation tracking item (3) or (4) must be signed by the student, supervisor(s), and committee members and submitted to the Medical Biophysics graduate office.


(5) Satisfactory progress throughout their course work and research as noted on their advisory committee meeting reports.
All advisory committee reports must be signed by the student, supervisor(s), and committee members and submitted to the Medical Biophysics graduate office. 

After all of the above requirements have been met then students may proceed to their thesis preparation and subsequent defense.

 


Thesis and Defense Preparation


The information and links in the chart below will assist MSc and PhD students and their supervisors with the SGPS (School of Graduate and Postdoctoral Studies) submission process for Proposed Boards of Examiners and theses etc. - this includes the deadlines for the aforementioned in each term of the academic year. Information about the eligibility for TDO (Thesis Defense Only) status is listed as well. Descriptions of defense procedures and submission of examined, corrected theses are outlined towards the end of the chart.



For MSc Students


For PhD Students

SGPS Thesis Preparation Guidelines

IMPORTANT SUPPLEMENTARY THESIS PREPARATION GUIDELINES
 to help supervisors and graduate students avoid common faults and omissions that occur when preparing to draft and write a thesis. 

(prepared by Peter Canham, Professor Emeritus and former Department Chair, and members of the Medical Biophysics Graduate Executive)
SGPS Thesis Preparation Guidelines

IMPORTANT SUPPLEMENTARY THESIS PREPARATION GUIDELINES
 
to help supervisors and graduate students avoid common faults and omissions that occur when preparing to draft and write a thesis. 

(prepared by Peter Canham, Professor Emeritus and former Department Chair, and members of the Medical Biophysics Graduate Executive)
SGPS Thesis Submission Deadlines

Scroll down web page associated with this link until the MSc submission timelines chart is visible

SGPS Thesis Submission Deadlines

 


Thesis Defense Only (TDO) Status

If students have completed all degree requirements (including thesis submission) but have not defended their theses prior to the end of the current term, they are eligible to continue their registration into the next term in Thesis Defense Only (TDO) status.  This additional term makes the completion of their theses possible while not requiring them to pay tuition fees (ancillary fees still apply, and UHIP where applicable).  This status may apply for a maximum of one term.

In order to be considered for TDO status, MSc students must electronically submit the examination copy of their theses to SGPS  according to the deadlines listed in this CHART (scroll down web page associated with this link until the MSc submission timelines chart is visible) under the heading Final Date for Candidate to Submit Thesis for Examination to SGPS,

Normally, MSc students must submit a completed thesis approximately 3 to 4 weeks prior to the end of term.  TDO will be granted to those students who have submitted a thesis by the published deadlines, but have not been able to secure an examination board and/or examination date that falls before the end of the term. 

Students who meet all TDO criteria do not need to apply for a change to this status; SGPS will be contacting these students and their Graduate Programs individually.


Thesis Defense Only (TDO) Status

If students have completed all degree requirements (including thesis submission) but have not defended their theses prior to the end of the current term, they are eligible to continue their registration into the next term in Thesis Defense Only (TDO) status.  This additional term makes the completion of their theses possible while not requiring them to pay tuition fees (ancillary fees still apply, and UHIP where applicable).  This status may apply for a maximum of one term.

In order to be considered for TDO, PhD students must electronically submit the examination copy of their theses to SGPS according to the deadlines listed in this CHART under the heading Final Date for Candidate to Submit Thesis for Examination to SGPS,

Normally, PhD students must submit a completed thesis approximately 6 to 7 weeks prior to the end of term.  TDO will be granted to those students who have submitted a thesis by the published deadlines, but have not been able to secure an examination board and/or examination date that falls before the end of the term. 

Students who meet all TDO criteria do not need to apply for a change to this status; SGPS will be contacting these students and their Graduate Programs individually.


Proposed MSc Board of Examiners Form

To be completed by Medical
Biophysics graduate office in
consultation with supervisor.

Chair for the Board of Examiners will
be appointed by the Graduate Chair

For a complete list of MBP faculty members who are eligible to participate as department examiners, please contact the MBP graduate office at ext. 86550 or 88030.   

Prior to submission of the completed Proposed Board of Examiners Form to SGPS, the graduate supervisor is required to provide the graduate office with the following:

  • the confirmed date for the public lecture and oral defense based on the examiners' availabilities
  • confirmation that the examiners have agreed to attend the public lecture and oral defense on the confirmed date
  • the complete contact info for the three examiners  
  • the title of the thesis 
  • the type of thesis - monograph or integrated article


The graduate office will arrange the following:

  • reservations for the lecture room for the public lecture and the Medical Biophysics conference room for the oral defense
  • assignment of the chair for the oral defense
  • follow-up with the university examiner (e.g. clinician) if a SGPS Limited Membership Nomination Form is required in order for him/her to participate as an examiner
  • PLEASE NOTE: the Board of Examiners will not be approved until the completed Limited Membership Nomination Form is submitted to SGPS.  
  • e-mail announcement and publication of the public lecture details on the MBP website  

The graduate office will submit the completed Proposed MSc Board of Examiners Form to SGPS.

See Deadlines to Submit MSc Proposed  Boards of Examiners to SGPS for approval. Scroll down web page associated with this link until the MSc submission timelines chart is visible   


Proposed PhD Board of Examiners Form

To be completed by Medical
Biophysics graduate office in
consultation with supervisor.

Chair for the Board of Examiners
will be appointed by SGPS

For a complete list of MBP faculty members who are eligible to participate as department examiners, please contact the MBP graduate office at ext. 86550 or 88030.  

Prior to submission of the completed Proposed Board of Examiners Form to SGPS, the graduate supervisor is required to provide the graduate office with the following:

  • the confirmed date for the public lecture and oral defense based on the examiners' availabilities
  • confirmation that the examiners have agreed to attend the public lecture and oral defense on the confirmed date
  • the complete contact info for the four examiners  
  • the title of the thesis 
  • the type of thesis - monograph or integrated article
  • speedcode to cover any expenses associated with the defense

In addition to all of the above, the graduate supervisor is responsible for the arrangement of hotel accommodation (Windermere Manor), transportation (i.e. car service) while in London, and other requests from the External Examiner. 



The graduate office will arrange the following:

  • reservations for the lecture room for the public lecture and the Medical Biophysics conference room for the oral defense
  • follow-up with the university examiner (e.g. clinician) if a SGPS Limited Membership Nomination Form is required in order for him/her to participate as an examiner
  • PLEASE NOTE: the Board of Examiners will not be approved until the completed Limited Membership Nomination Form is submitted to SGPS
  • e-mail announcement and publication of the public lecture details on the MBP website 

The graduate office will submit the completed Proposed PhD Board of Examiners Form to SGPS.

See Deadlines to Submit PhD Proposed Boards of Examiners to SGPS for approval
   


MSc Thesis Supervisor Approval Form
Completed form with supervisor signature to be submitted to
Medical Biophysics graduate office.
The office will submit the form to SGPS.

SGPS will NOT proceed with approval of the Board of Examiners and distribution of the thesis to the examiners until this form is received in their office.


PhD Thesis Supervisor Approval Form
Completed form with supervisor signature to be submitted to
Medical Biophysics graduate office.
The office will submit the form to SGPS.

SGPS will NOT proceed with approval of the Board of Examiners and distribution of the thesis to the examiners until this form is received in their office.


Electronic MSc Thesis Submission Procedures


Electronic PhD Thesis Submission Procedures


MSc Examination Procedures

REMEMBER TO BRING YOUR CERTIFICATE OF EXAMINATION*   TO YOUR ORAL DEFENSE TO OBTAIN SIGNATURES FROM EXAMINERS AND CHAIR

* scroll down to section 8.3.1.6 on the web page associated with the above link to format the most appropriate Certificate of Examination for your thesis. 
 
PhD Examination Procedures

REMEMBER TO BRING YOUR CERTIFICATE OF EXAMINATION*   TO YOUR ORAL DEFENSE TO OBTAIN SIGNATURES FROM EXAMINERS AND CHAIR

* scroll down to section 8.3.1.6 on the web page associated with the above link to format the most appropriate Certificate of Examination for your thesis. 

 
Final Electronic Submission Procedure
for Examined, Corrected Thesis


Ensure you upload to your existing ETD file as a revised thesis. 
DO NOT create a new submission.


In addition to the final electronic thesis submission, the following documentation:

THE ORIGINAL SIGNED
CERTIFICATE of EXAMINATION


 MUST be
submitted to Krystyna Locke, SGPS Thesis Co-ordinator:

klocke2@uwo.ca

School of Graduate and Postdoctoral Studies
1393 Western Rd.
London, Ontario, Canada, N6G 1G9
tel: 519-661-2102

All degree requirements have NOT been
completed until the
aforementioned item 
has been submitted to SGPS


Final Electronic Submission Procedure
for Examined, Corrected Thesis


Ensure you upload to your existing ETD file as a revised thesis.
DO NOT create a new submission.

In addition to the final electronic thesis submission, the following documentation:

(a) National Library License
(b) ProQuest Subject Code Form
(c) THE ORIGINAL SIGNED
CERTIFICATE of EXAMINATION


MUST be
submitted to Krystyna Locke, SGPS Thesis Co-ordinator:

klocke2@uwo.ca

School of Graduate and Postdoctoral Studies
1393 Western Rd.
London, Ontario, Canada, N6G 1G9
tel: 519-661-2102


All degree requirements have NOT been
completed until items (a), (b), and (c)
have been submitted to SGPS


Apply to Convocate

Convocation

In particular, see the information
associated with the following links on
the Convocation website:
(a) Ceremony Dates
(b) Graduation Information
(c) Checklist


Apply to Convocate
 

Convocation

In particular, see the information
associated with the following links on
the Convocation website:
(a) Ceremony Dates
(b) Graduation Information
(c) Checklist

 

ANNOUNCEMENTS

Important News for 2014 Graduate Applicants

In Your Statement of Intent, 
please indicate in which area(s) of graduate research you are interested & why your academic and research background has attributes relevant to your intention to pursue a graduate degree in Medical Biophysics.

If you are a domestic applicant - START HERE - to submit your application.

If you are applying to the PhD Med Biop Clin MSc CAMPEP Accredited stream of the Medical Biophysics graduate program - START HERE

If you are an international applicant - START HERE - to submit your application.



MUST READ: Graduate Chair's Notes for All MBP Students

The Top 10 Things A MBP Graduate Student Needs To Know (presented by Baraa Al-Khazraji, senior PhD student)

Above presentations best viewed using Google Chrome


Western's Learning Skills Services for Graduate Students offers excellent advice and counselling about balancing the challenges of conducting research, writing your dissertation, and maintaining a personal life. An effective example of their services is tips on time management


View the Slide Show from the 2013 A. C. Burton Lecture

Best viewed using Google Chrome


In Memory of Dr. Alan C. Groom, Professor Emeritius, the Alan C. Groom Memorial Fund Has Been Established. See Presentation  ...
Best viewed using Google Chrome

ALAN C. BURTON

Founder, Medical Biophysics, UWO, and
Canadian Medical Hall of Fame Inductee

VIDEO SEMINAR COLLECTION

View UWO Libraries video seminars presented by globally recognized scientists covering all biomedical topics

 

Also of interest:

Department of Medical Biophysics - Learning through Research