Thesis Submission Deadlines

Thesis Defense Only (TDO) Status

If students have completed all degree requirements (including thesis submission) but have not defended their theses prior to the end of the current term, they are eligible to continue their registration into the next term in Thesis Defense Only (TDO) status.  This additional term makes the completion of their theses possible while not requiring them to pay tuition fees (ancillary fees still apply, and UHIP where applicable).  This status may apply for a maximum of one term.

In order to be considered for TDO status, MSc students must electronically submit the examination copy of their theses to SGPS  according to the deadlines listed in this CHART (scroll down web page associated with this link until the MSc submission timelines chart is visible) under the heading Final Date for Candidate to Submit Thesis for Examination to SGPS,

Normally, MSc students must submit a completed thesis approximately 3 to 4 weeks prior to the end of term.  TDO will be granted to those students who have submitted a thesis by the published deadlines, but have not been able to secure an examination board and/or examination date that falls before the end of the term. 

Students who meet all TDO criteria do not need to apply for a change to this status; SGPS will be contacting these students and their Graduate Programs individually.

Thesis Defense Only (TDO) Status

If students have completed all degree requirements (including thesis submission) but have not defended their theses prior to the end of the current term, they are eligible to continue their registration into the next term in Thesis Defense Only (TDO) status.  This additional term makes the completion of their theses possible while not requiring them to pay tuition fees (ancillary fees still apply, and UHIP where applicable).  This status may apply for a maximum of one term.

In order to be considered for TDO, PhD students must electronically submit the examination copy of their theses to SGPS according to the deadlines listed in this CHART under the heading Final Date for Candidate to Submit Thesis for Examination to SGPS,

Normally, PhD students must submit a completed thesis approximately 6 to 7 weeks prior to the end of term.  TDO will be granted to those students who have submitted a thesis by the published deadlines, but have not been able to secure an examination board and/or examination date that falls before the end of the term. 

Students who meet all TDO criteria do not need to apply for a change to this status; SGPS will be contacting these students and their Graduate Programs individually.

Proposed MSc Board of Examiners Form
To be completed by Medical
Biophysics graduate office in
consultation with supervisor.

Chair for the Board of Examiners will
be appointed by the Graduate Chair

For a complete list of MBP faculty members who are eligible to participate as department examiners, please contact the MBP graduate office at ext. 86550 or 88030.   

Prior to submission of the completed Proposed Board of Examiners Form to SGPS, the graduate supervisor is required to provide the graduate office with the following:

• the confirmed date for the public lecture and oral defense based on the examiners' availabilities
• confirmation that the examiners have agreed to attend the public lecture and oral defense on the confirmed date
• the complete contact info for the three examiners  
• the title of the thesis 
• the type of thesis - monograph or integrated article

The graduate office will arrange the following:

• reservations for the lecture room for the public lecture and the Medical Biophysics conference room for the oral defense
• assignment of the chair for the oral defense
• follow-up with the university examiner (e.g. clinician) if a SGPS Limited Membership Nomination Form is required in order for him/her to participate as an examiner
• PLEASE NOTE: the Board of Examiners will not be approved until the completed Limited Membership Nomination Form is submitted to SGPS.  
• e-mail announcement and publication of the public lecture details on the MBP website  

The graduate office will submit the completed Proposed MSc Board of Examiners Form to SGPS.

See Deadlines to Submit MSc Proposed  Boards of Examiners to SGPS for approval. Scroll down web page associated with this link until the MSc submission timelines chart is visible   

Proposed PhD Board of Examiners Form
To be completed by Medical
Biophysics graduate office in
consultation with supervisor.

Chair for the Board of Examiners
will be appointed by SGPS

For a complete list of MBP faculty members who are eligible to participate as department examiners, please contact the MBP graduate office at ext. 86550 or 88030.  

Prior to submission of the completed Proposed Board of Examiners Form to SGPS, the graduate supervisor is required to provide the graduate office with the following:

• the confirmed date for the public lecture and oral defense based on the examiners' availabilities
• confirmation that the examiners have agreed to attend the public lecture and oral defense on the confirmed date
• the complete contact info for the four examiners  
• the title of the thesis 
• the type of thesis - monograph or integrated article
• speedcode to cover any expenses associated with the defense

In addition to all of the above, the graduate supervisor is responsible for the arrangement of hotel accommodation (Windermere Manor), transportation (i.e. car service) while in London, and other requests from the External Examiner. 

The graduate office will arrange the following:

• reservations for the lecture room for the public lecture and the Medical Biophysics conference room for the oral defense
• follow-up with the university examiner (e.g. clinician) if a SGPS Limited Membership Nomination Form is required in order for him/her to participate as an examiner
• PLEASE NOTE: the Board of Examiners will not be approved until the completed Limited Membership Nomination Form is submitted to SGPS
• e-mail announcement and publication of the public lecture details on the MBP website 

The graduate office will submit the completed Proposed PhD Board of Examiners Form to SGPS.

See Deadlines to Submit PhD Proposed Boards of Examiners to SGPS for approval
   

SGPS will NOT proceed with approval of the Board of Examiners and distribution of the thesis to the examiners until this form is received in their office.

SGPS will NOT proceed with approval of the Board of Examiners and distribution of the thesis to the examiners until this form is received in their office.

 
Final Electronic Submission Procedure
for Examined, Corrected Thesis

Ensure you upload to your existing ETD file as a revised thesis. 
DO NOT create a new submission.

In addition to the final electronic thesis submission, the following documentation:

THE ORIGINAL SIGNED
CERTIFICATE of EXAMINATION


 MUST be
submitted to Krystyna Locke, SGPS Thesis Co-ordinator:

klocke2@uwo.ca

School of Graduate and Postdoctoral Studies
1393 Western Rd.
London, Ontario, Canada, N6G 1G9
tel: 519-661-2102

All degree requirements have NOT been
completed until the
aforementioned item 
has been submitted to SGPS