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Graduate

Financial Information

Graduate Funding
Scholarships & Awards
Travel Funding
Departmental Competitions


Graduate Funding
The Faculty of Arts and Humanities offers a substantial number of generous Western Graduate Research Scholarships (WGRS) to incoming and continuing MA and PhD candidates in English. The English Department offers a number of Teaching Assistantships (TAships) which involve leading tutorials and other related duties averaging ten hours per week. These may include assisting in the teaching of first-year undergraduate courses or TAing in upper-year and honors-level undergraduate classes. Students repeatedly cite their experience as a Teaching Assistant as one of the most rewarding aspects of their graduate program.

Students may hold both a WGRS and a TAship. In 2013-14 a TAship is worth $9,464 and Western Graduate Research Scholarships range from $4,336 (for MAs) to $9,636 (for PhDs) per year for Canadian students and from $14,136 (for MAs) to $19,386 (for PhDs) per year for International students. Winners of major external awards (Ontario Graduate Scholarships or SSHRC Fellowships) may hold a TAship and a partial WGRS. Winners of SSHRC CGS-Doctoral awards may hold a half (.5) TAship each year for the tenure of the award, and may be awarded a partial WGRS. Full-time MA students receive three terms (one full year) of support; PhD students (assuming satisfactory progress through the program) will be supported for twelve terms (four years).

Graduate students at Western have had outstanding success in winning SSHRC and OGS scholarships. Every year the University and the Department offer grant-writing workshops and many opportunities for individual consultations to assist candidates in the preparation of their applications.

Fees are paid in three instalments in the Fall, Winter, and Summer terms. For more information on fees, please see: http://www.registrar.uwo.ca/student_finances/fees_refunds/index.html

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Scholarships & Awards

Please see the following links for more information on Scholarships available for Graduate students in the Department of English.

OGS & SSHRC:
For information on Ontario Graduate Scholarships (OGS) and Social Science and Humanities Research Council Scholarships (SSHRC), please see the School of Graduate and Postdoctoral Studies' Funding Opportunities page: http://grad.uwo.ca/current_students/student_finances/funding_opportunities.html. Scroll down to External Funding and click on SSHRC or OGS. For departmental deadlines, please contact the Graduate Assistant, Leanne Trask.

The Faculty of Arts and Humanities Scholarships and Awards listing:
http://www.uwo.ca/arts/counselling/awards/grad.html

Graduate English Society (GES) listing of Awards and Scholarships:
http://uwoges.wordpress.com/awards/

Information from the School of Graduate and Postdoctoral Studies on Funding Opportunities:
http://grad.uwo.ca/current_students/funding_opportunities.htm

Donor Funded Awards Search:
A comprehensive listing of all current donor funded awards available to graduate students at Western:
http://grad.uwo.ca/current_students/donorfundedawardsearch/


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Travel Funding
The Department of English provides support to its graduate students each year to assist with expenses incurred on travel for certain academic purposes (as listed below).

To be eligible for this funding, PhD students must normally be within the regularly fundable period, i.e., their first four years of the program.  If, however, a PhD student did not make a claim on the travel fund during one or more of the four years of eligibility, he or she may make a claim in year 5, and similarly in year 6 or beyond. No more than four claims may be made for the entire period of PhD study. MA students are eligible to apply for funding only in the single funded year of the program.

Claims must be associated with travel undertaken for one or more of the following purposes:
1. to present papers at conferences in academic fields relevant to the English graduate program.
2. to make library or archival visits when this work is clearly integral to the student's thesis or project and the resources towards it are demonstrably not available at UWO.
3. to interview oral informants (e.g., authors) when this work is clearly integral to the student's thesis or project and when ethical clearance has been obtained.

Before their proposed travel, students should submit a Graduate Student Request for Travel Expenses form in order to receive pre-approval for funding reimbursement. The form can be downloaded and printed here: Travel Funding Request Form. Completed forms, with the necessary signatures (the applicant's, as well as his/her supervisor, if one has officially been named) and supporting documentation, should be submitted to the Graduate Assistant (UC 180) for the approval of the Graduate Chair.

After the travel has been completed, students should complete an online travel expense report. Log in using your Human Resources (staff) user id and password: https://finance.uwo.ca/psp/fsprdweb/EMPLOYEE/ERP/?cmd=login (works best using Internet Explorer). Click on Employee Self-Service, then on Travel and Expense Center, and under Expense Report, click on Create. Add as much information as you can. You won’t be able to complete the process online, however, because we’ll need to insert an account code. Once you’ve done as much as you can, hit the Save and Hold button, and then print the claim form using your browser Print button. Bring the form, along with your original receipts, to Beth McIntosh in UC 175. Once Beth has added the appropriate account code(s), the claim will be forwarded electronically to the central Travel Office for final system checking and payment. You will be able to inquire on the status of your expense reports at any time. Claims will continue to be reimbursed by cheque, three to five days after approval. If you need assistance with this process, please see Beth.

The amount of funding available to each student will be advised as close as possible to the beginning of the current fiscal year. Historically, this amount has been between $500-$750 per fiscal year. As of May 1, 2014, moving forward, the reimbursement ceiling will be set at $300 per student. When submitting an expense claim students should include receipts to document this amount. Equally, they should retain in their possession any receipts that exceed this amount. Even though these excess receipts cannot be reimbursed at the time, they can be made the subject of a supplemental expense claim later if more funding becomes available. Reimbursement is based on the fiscal year, which runs 1 May - 30 April each year. All claims and receipts for any given year must be submitted within 60 days of completion of the travel, and well before the 30 April end of year deadline.

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Departmental Competitions

Sara Marie Jones Memorial Scholarship in English
This Scholarship, valued at $500, was made possible by generous donations from the family and friends of Sara Marie Jones, who was a graduate student pursuing research in English at Western. Establishment of the Scholarship occurred through the good offices of Foundation Western. The Scholarship is awarded annually to a first year PhD student. To be eligible to compete, students must have attained a minimum academic average in their PhD course-work of 80%.

Competitors must submit one essay, which may be new material or previously-written material for a course taken in the graduate program at Western. Essay should not exceed fifteen pages double-spaced, twelve-point font.

If you would like to be considered for this Scholarship, please submit one electronic copy and one hard copy of an essay (with name on the first page only) to the Graduate Office (UC 180) by: TBA (April/May 2014).


The Carl F. and Margaret E. Klinck Prize
The Committee on Graduate Studies is soliciting nominations for The Carl F. and Margaret E. Klinck Prize, which is awarded for outstanding work in a thesis in the field of Canadian Literature. The nominee must be in the fourth year of the PhD or beyond.

If you are currently supervising or have recently supervised a candidate who qualifies for the award, please submit a letter of nomination that details the reasons for the nomination (e.g., quality of writing, excellence of research, originality of argument). In addition to the letter of nomination, the thesis abstract and a short excerpt from the dissertation (20-25 pages) must be submitted. If the candidate has defended the thesis, the external examiner's report will also be part of the adjudication process. Please also include a note over the candidate's signature authorizing the submission of the above materials. The Committee on Graduate Studies will make a decision based on the materials submitted. Please note that the terms of the award stipulate that a candidate can only be nominated once.

The deadline for submission of letter of nomination, thesis abstract, thesis excerpt, and student authorization (along with the external examiner report, if applicable) for the 2013-14 competition is TBA (April/May).


The McIntosh Prize

The McIntosh Prize is an annual prize awarded for the best public lecture given by a fourth-year PhD student on a topic growing out of his or her thesis.

Date: May 2014 - specific date to be determined.
Time: TBA
Venue: TBA

The purposes of this event are as follows:
To confer an academic distinction upon an outstanding participant.
To provide stimulation for all participants as they progress toward completion of their thesis work.
To give experience in the skill of communicating scholarly research to a general audience.
To strengthen solidarity among PhD Year 4 students (along with graduate students more generally), at a time in their progression when it is possible to feel somewhat isolated. You should therefore attend all lectures.

If you wish to participate in the McIntosh Competition, please submit the title of your presentation to the Graduate Office (UC 180) by TBA. The actual date of the competition will be announced once the participants are known.


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Department of English - The University of Western Ontario
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Web site administrator: Bryce Traister
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