Broader Public Sector Act (BPS):

The Government of Ontario has established Procurement and Expenses Directives for open, fair and transparent financial practices at all Broader Public Sector (BPS) organizations, including Western University. Compliance is mandatory.

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For information regarding airfare, train travel, hotels and car rentals please visit the Procurement Travel Contracts page.

Exchange Rates
This information is supplied weekly by the Financial Services Department:
Mileage Rates

(a) For travel as of January 1, 2012, the mileage reimbursement rates for use of a private vehicle while on approved University business can be found on the Treasury board website at the link below:

The mileage reimbursements rates are updated by the Treasury board on a quarterly basis (January 1st, April 1st, July 1st and October 1st).

(b) Based on the above mileage rates, it is relatively expensive to use a private vehicle for long distance travel to places like Toronto or Detroit. Alternative forms of transportation, such as car rental, are often more economical and are encouraged whenever possible.

For example, car rental costs range from $80 - $95 for a one-day trip to Toronto and return, depending on whether the rental is a compact or a full size 6 passenger car. This includes gasoline and taxes and assumes the ScotiaBank VISA Travel Card is used to avoid insurance costs.

Meal and Accomodation Guidelines

(a) As of January 1, 2012, per diem meal allowances are no longer eliglble under the new Broader Public Sector directives. The meal guidelines adopted by Western can be found on the Treasury board website at the link below:

The meal and private accommodation guidelines are updated by the Treasury board on a semi-annual basis (April 1st and October 1st).

(b) The maximum rate for accommodation with colleagues, friends or relatives can be found at the link below:

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