Western Human Resources issues T4s and some T4As by the end of February each year. They are mailed to the home address that is registered on My Human Resources. If you have moved recently, please make sure your address is updated by going online at My Human Resources or by completing and submitting a Personal Data Form.
If your original T4/T4A slips are returned to Western by Canada Post, they will be mailed to you again by Human Resources, as long as you have provided us with your new address.
You should also ensure you provide Human Resources with your Social Insurance Number (SIN) because if you do not, the Canada Revenue Agency may impose a fine. You can provide your SIN number using the Personal Data Form.
Please note: Human Resources does not distribute a T4A for scholarships and bursaries, and we do not distribute T2202A receipts (Tuition and Education Amounts Certificates). These are issued by the Office of the Registrar.Questions? Please call our HR Communication Centre at 519-661-2111 x82194.
HR handles T4s for employment income earned at Western. HR also distributes T4As for non-employment income including: income to Graduate Research Assistants, Post Doctoral Fellows, fellowships, professional services, honorariums, awards (non-student), guest lecturers, physician fees, reviewer/examiner fees, royalties, living allowances and taxable life insurance for retirees.
Tax forms are distributed at the end of February. Your form will be mailed to you by the Payroll Department no later than February 28. They will be mailed to the address that is currently on the Human Resource system (My Human Resources). That is why it is important to keep your address on our system up to date.
If you are no longer able to access My Human Resources to update your address, please complete a Personal Data Form.
Note: If you are a student and an employee and you update your address on the Student Centre, it will NOT automatically update your address on My Human Resources.
If you have moved and not updated your address with Western Human Resources, your T4/T4A forms may have been mailed to the wrong address. Please update your address right away on My Human Resources”. If you are not able to access “My Human Resources”, complete the appropriate sections of the Personal Data Form and submit to the address on the form. Then, if Canada Post returns your form to our office we will be able to forward your T4/T4A to your new address.
If you do not receive your T4/T4A by March 15th, you may request that a new form to be sent to you. To do so, submit a Request for Copy of T4/T4A Form.
Western can issue a replacement. If you would like a replacement slip issued, please complete and submit a T4/T4A request form. We will endeavour to have a copy mailed or ready to pick up within five business days.
To get your tax information slips online please see the next question and answer.
You may access an electronic version of your tax information submitted to Canada Revenue Agency at www.canada.ca and sign-in to My Account for Individuals – Canada Revenue Agency. My Account alllows you to view your tax information slips, track your refund, view or change your return, check your benefit and credit payments, view your RRSP limit, set up direct deposit, receive online mail, and so much more.
T2202A tax receipts are issued by Western’s Office of the Registrar.
Box 14 includes your total income (before deductions) plus it includes any taxable benefits that have been paid for you by Western. The total of taxable benefits is also listed in Box 40 on your T4. The most common taxable benefit is employer paid life insurance premiums.
If your Social Insurance Number is incorrect, or if the financial information on your tax receipt is incorrect, please contact Human Resources at 519-661-2111 x82194 or firstname.lastname@example.org, as we may have to reissue a new tax receipt. If your address is incorrect, simply enter the correct information on your tax return.
Please call Human Resources at 519-661-2194 or email email@example.com.