Western Human Resources will be issuing T4s and some T4As for the 2012 taxation year by the end of February. They will be distributed to department administrators, who will in turn distribute them to both current and former employees. Slips for those no longer employed at Western will be mailed to the home address that is registered for you on My Human Resources. If you have moved recently, please make sure your address is updated by going online at My Human Resources or by completing and submitting a Personal Data Form.
If your original T4/T4A slips are returned to Western by Canada Post, they will be remailed to you, as long as you have provided us with your new address.
You should also ensure you provide Human Resources with your Social Insurance Number (SIN) because if you do not, the Canada Revenue Agency may impose a fine. You can provide your SIN number using the Personal Data Form.
If you require a replacement T4 or T4A form, Western will begin issuing replacements after March 15th. This will allow time for Canada Post to return any undeliverable forms.
If you would like a replacement slip issued, please complete and submit a T4/T4A request form. We will endeavour to have a copy mailed or ready to pick up within five business days.
Please note: Human Resources does not distribute a T4A for scholarships and bursaries, and we do not distribute T2202A receipts (Tuition and Education Amounts Certificates). These are issued by the Office of the Registrar.
Questions? Please call our HR Communication Centre at 519-661-2111 x82194.
What tax receipts are handled by Western Human Resources?
HR handles T4s for employment income earned at Western. HR also distributes T4As for non-employment income including: income to Graduate Research Assistants, Post Doctoral Fellows, fellowships, professional services, honorariums, awards (non-student), guest lecturers, physician fees, reviewer/examiner fees, royalties, living allowances and taxable life insurance for retirees.
When and how will I get my T4/T4A forms from Western Human Resources?
Tax forms are distributed at the end of February. If you are currently employed at Western, you will receive yours via your department. If you are no longer employed by Western, your form will be mailed to you by your department administrator by February 28, 2013. They will be mailed to the address that is currently on the Human Resource system (My Human Resources). That is why it is important to keep your address on our system up to date.
If you no longer can access My Human Resources to update your address, please complete a Personal Data Form.
Note: If you are a student and an employee and you update your address on the Student Centre, it will NOT automatically update your address on My Human Resources.
Why didn’t I get my forms in the mail?
If you have moved and not updated your address with Western Human Resources, your T4/T4A forms may have been mailed to the wrong address. Please update your address right away on “My Human Resources”. If you are not able to access “My Human Resources”, complete the appropriate sections of the Personal Data Form and submit to the address on the form. Then, if Canada Post returns your form to our office we will be able to forward your T4/T4A to your new address.
If you do not receive your T4/T4A by March 15th, you may request that a new form to be sent to you. To do so, submit a Request for Copy of T4/T4A Form.
Can I get my T4 and T4A receipts online or have it emailed to me?
At this time, your T4 and T4A slips are not available online or electronically. We hope to make this service available in the future.
Who should I contact if I have a question?
Please call Human Resources at 519-661-2194 or email firstname.lastname@example.org.
What about tax receipts for tuition paid by students?
T2202A tax receipts are issued by Western’s Office of the Registrar.
Why is the amount in Box 14 (Employment Earnings) on my T4 higher than the amounts shown for the year on my Earnings Statement (available on My Human Resources).
Box 14 includes your total income (before deductions) plus it includes any taxable benefits that have been paid for you by Western. The total of taxable benefits is also listed in Box 40 on your T4. The most common taxable benefit is employer paid life insurance premiums.
What if there is incorrect information on my T4/T4A?
If your Social Insurance Number is incorrect, or if the financial information on your tax receipt is incorrect, please contact Human Resources at 519-661-2111 x82194 or email@example.com, as we may have to reissue a new tax receipt. If your address is incorrect, simply enter the correct information on your tax return.