Collection Policy

You will find the following information on this page:

  • General Interpretive Principles
    What the Pride Library values, functions and procedures are.
  • Access
    Who can use the library.
  • Library
    The library's policies on donations, area of focus, and types of materials collected.
  • Archives
    The Hudler Archives's policies on donations, area of focus, and types of materials collected.
  • Excluded Materials
    What the Pride Library does not collect.

1. General Interpretive Principles
1.1 Intellectual Freedom

The Pride Library at Western supports and upholds the values enshrined in The Charter of Rights and Freedoms in regards to intellectual freedom. This right to intellectual freedom is essential to the health and development of Canadian society.

The Pride Library feels that it has a basic responsibility for the development, advancement, and maintenance of intellectual freedom.

"It is the responsibility of libraries to guarantee and facilitate access to all expression of knowledge and intellectual activity, including those which some elements of society may consider to be unconventional, unpopular or unacceptable. To this end, libraries shall acquire and make available the widest variety of materials.

It is the responsibility of libraries to guarantee the right of free expression by making available all the library's public facilities and services to all individuals and groups who need them. Libraries should resist all efforts to limit the exercise of these responsibilities while recognizing the right of criticism by individuals and groups.

Both employees and employers in libraries have a duty, in addition to their institutional responsibilities, to uphold these principles."

CLA Statement on Intellectual Freedom

1.2 Management Functions
1.2.1 Collection

To promote the development of a collection according to the Pride Library's mandate.

1.2.2 Donations, Gifts and Grants
To encourage individuals and organizations to donate and offer gifts of items to the library.

To apply for grants to assist the library.

1.2.3 Multiple Copies
To maintain a limited number of duplicates of important or which receive heavy use.

1.2.4 Exchanges
To maintain relationships with other LGBTQ research centres and archives.

To undertake exchanges of materials.

1.2.5 Cooperative Collection Arrangements
To take into consideration the holdings elsewhere in the UWO Library System with a view to limiting duplication.

1.2.6 Promotions
To encourage use of the library collection through, loans, photocopies, and other means.

To provide a space for queer-positive activities, e.g. readings.

1.2.7 Organization
To maintain an accessible collection through the ongoing cataloguing and inventory of items.

1.2.8 Consultation
To function as a consultation service to researchers and community members where possible.

1.2.9 Conservation
To preserve in the best manner possible (including replacements, archival microfilming, digitization, etc.)

1.2.10 De-selections
To exchange or dispose of items that do not meet the collection needs of the Pride Library.

1.2.11 Challenges to the Collection
Challenges to the collection will be addressed by the Director of the Pride Library, James Miller.

1.2.12 Policy Review
To review periodically the accessions policy in order to reflect changes in the current holdings and future direction of the collection.


2. Access
2.1 Users

The research facility is open to:

  • Faculty and staff in all UWO (including affiliates colleges) departments;
  • Undergraduate, graduate, and high school students;
  • Visiting Scholars;
  • Members of the Lesbian, Gay, Bisexual, Trans and Queer Communities;
  • Members of the general public.

2.2 Access policy
The library and archives are open to all researchers; however, certain restrictions are in place.

2.2.1 Conservation
Special collections subject to conservation nature.

2.2.2 Limitations to Access
Given legal concerns and donor considerations, some archival material is closed or available only with safeguards on information about individuals.


3. Library (Known as "the Pride Library")

3.1 Objectives of Accession Policy
3.1.1 Donations

To encourage donations of collections of materials that within the Library's acquisitions scope.

3.1.2 Priorities
To collect materials according the following scale of priorities:

0: Out of Scope - no LGBTQ content

1: Minimal lesbian, gay, bisexual or transgender content or authorship. Gays, lesbians, bisexuals, queers, and trans communities within other writings.

2: Basic information on sexuality studies with some LGBTQ or authorship.

3: Study or instructional support materials for LGBTQ studies, including hate literature which promotes phobic response and encourages prejudice.

4: Materials supporting LGBTQ studies.

5: Materials created specifically by and for LGBTQ communities.

Future expansion into other areas will be considered should condition warrant this.

3.2 Focus Areas
3.2.1 Culture, History and Politics

  • Literature, poetry, drama and literary criticism;
  • The Arts: photography, drawing, painting, films, culture documented in print;
  • History of the construction of sexualities and sexual minority communities;
  • Discrimination in sport;
  • Law;
  • Education.

3.2.2 Gay Liberation Era (1960s and 1970s)

  • Literature, poetry, drama and literary criticism;
  • Local History;
  • Community activism;
  • Legal Challenges.

3.2.3 Theory

  • Sexual and gender identities including queer theory;
  • Homophobia, lesbophobia, bi-phobia, trans-phobia, queer-phobia and heterosexism.

3.2.4 Medical and Sexological Texts

  • General Medical Texts (anatomy, physiology, neurology, etc);
  • Psychology and Psychiatry;
  • Sexology.

3.3 Types of Materials
3.3.1 Published Materials

  • Monographs;
  • Periodicals;
  • Press Clippings (TV news reports, documents, newspaper clippings);
  • Pamphlets;
  • Maps;
  • Audio/Visual Material.

3.3.2 Conservation and formats
Owning to conservation problems and changing technology, the library will collect selectively in formats other than print. Donors are encouraged to provide use with a paper record of materials for the collection where possible. The Pride Library collects:

  • Printed paper;
  • Magnetic tape audio, video;
  • Computer generated texts or images, links to free and potentially paid websites and unpublished manuscripts.


4. Archives (known as the "Hudler Archives")
4.1 Objectives of Accession Policy
4.1.1 Donations

To encourage the donation of materials that falls within the acquisitions scope of the archives.

4.1.2 Geographic Area
The records of individuals and organizations in the Southwestern Ontario:

  • Materials relating to the AIDS crisis and to AIDS education;
  • Materials relating to lesbian feminism (e.g. organizations, education initiatives, etc.);
  • Materials relating to education and sexuality (e.g. course outlines) in primary, secondary and post-secondary institutions.

4.2 Focus Area
4.2.1 Regional and Personal History

  • Individuals;
  • Community groups and business;
  • Media Coverage;
  • Policing of sexuality and censorship of sexually explicit materials.

4.2.2 The AIDS Epidemic

  • Local AIDS organizations;
  • Educational Literature;
  • Posters, films, videos.

4.2.3 Education

  • Curriculum materials;
  • University course materials and calendars.

4.3 Types of Material
4.3.1 Archival Records

  • The records of local lesbian and gay organizations with special emphasis on ensuring representation of diversity within the communities;
  • The personal records of prominent local lesbians and gays; and the records of other Canadians deemed to have historical significance for our communities.

4.3.2 Photographic Collection

  • Prints, negatives, transparencies, acquired separated or as part of larger holdings of archival records.

4.3.3 Posters and Ephemera

  • Insofar as possible, two copies of Canadian lesbian and gay posters;
  • Single Copy of posters from foreign countries;
  • Ephemera (Street notices), promotional materials and business literature related to lesbian and gay establishments.

4.3.4 Maps and Architectural Diagrams

  • Maps (Canadian and Non-Canadian material) relevant to lesbian and gay experience;
  • Architectural diagrams of structures important to gay and lesbian communities.

4.3.5 Moving Images and Sound Archives

  • Home movies, taped interviews, radio broadcasts.

4.3.6 Music

  • Tapes, and compact discs, with lesbian, gay, bisexual and transgender content by Canadian and international artists.


5. Excluded Materials
5.1 Artifacts

As museums are the usual repository, the Pride Library does not collect clothing, buttons, pins, sculptures or works of art. This exclusion can reviewed on a case-by-case basis where storage and conservation issues are not prohibitive.


Donate to the Pride Library

The library's existence and continuing work is made possible by the generosity of our supporters from Canada and around the world. Click here to make a cash gift using Western University's secure online donation page or contact our director Professor Miller at or (519) 661-2111 x85828 for more information.

The Pride Library also relies on donations of books, materials, and volunteers' time to build its collections. Click here for details.

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