The Research Ethics Boards (REBs) are unable to review and approve submissions that are not complete and they do not provide approvals ‘in principle’. For these reasons, this form has been developed to enable researchers to request access to their funding prior to obtaining REB approval. In cases where investigators are not able to have their funding released until they receive ethics approval, but the project is not sufficiently advanced for an ethics review (e.g. questionnaires not yet developed), or the portion of the research involving human participants does not occur until subsequent years of the project, investigators may apply to have their funding conditionally released.
Researchers will need to complete a REQUEST FOR OFFICE OF RESEARCH ETHICS APPROVAL TO RELEASE RESEARCH FUNDS form (see below) and send it to the Office of Research Ethics.
If there are no problems, the ORE will sign the form, return the original to the Investigator and send a copy to the administrative office holding the funds. If there are questions, the ORE will contact the investigator to discuss the concerns.
Please note, for grants funded by NSERC, SSHRC, CIHR and other selected agencies, if REB approval is not obtained within six months of award date, the agency may consider that the condition of award has not been fulfilled, cancel the grant and relocate the funds. (For more information on this policy contact Research Development Services 661-2161.)
If you anticipate you may not meet this six-month deadline, add a separate page to this request indicating the reasons for the delay. The institutional research administration office will forward this information to the agency. It is important to remember that it may take 4 – 8 weeks to ultimately obtain REB approval if the committee has questions or concerns about the ethics submission.