Leaders
in Learning 2004-2005
Preliminary Draft Guide
About
the Preliminary Draft
Department
Authors
Using the Preliminary Draft
Adding
New Publications
Changing Publication Listings
Deadlines
About
the Preliminary Draft
The preliminary draft
has been created using information downloaded
from online databases. The intention of this new process is to decrease
the amount of work required from unit contacts and faculty members.
- As online databases are
stronger in some disciplines than in others, your draft may contain
anywhere from 10-100% of your usual submissions.
- Databases may not include
certain types of publications, such as Books, Book Chapter, Electronic
Publications, Works of Art, Maps, and Music/Video productions. Where
applicable, please pay particular attention to these types of
publications to
ensure that they are included in the bibliography.
- The draft has been made
available as a web page to provide for access within the department.
The url will be given to the department only and will not be available
through links from other web pages.
- Units may find that a new
internal process is needed to manage the new system for
collection.
- Some
departments may request that faculty members check their own listing
and fill out and submit a web data entry form for missing publications.
- Other departments may choose
a more centralized process
with the department contact comparing the draft to annual reports or
other listings of faculty publications and submitting additions.
Department Authors
The task of attributing
authors to articles and departments was done manually using the Western
Directory or department web pages.
- Authors may have been
incorrectly identified under your unit list. This is a particular
issue with cross-appointed and adjunct faculty. If a significant number
of
authors are erroneously listed on your bibliography, please contact us
and the bibliography will be corrected.
- Please remember that staff
are also included in Leaders in Learning.
- Post-doctoral students and
students with full-time permanent jobs in the department may be
included but other students should not be included.
Using the Preliminary Draft
- Check for completeness. This is probably best handled be
reviewing author by author
- Ensure that articles are
not attributed to authors incorrectly.
- Ensure that all department
members who authored an article have the article listed under their
name.
- The "type" listing after
the citation has been included for your information only. If an item is
incorrectly identified, please correct it as this affects how the
citation
will be listed and counted.
- Where possible, the full date has been included to help
clarify the appropriate academic year. Only the year will be
listed in the final bibliography.
- For Journal Articles, a "Refereed/Peer-Reviewed: Yes No" line has
been added to the citation. Please print out the list of citations,
circle the correct response and send the paper copy to: Leslie
Thomas-Smith, Western Archives, WL 140B. Authors may do this
individually or it can be done centrally by the contact for the
department. This line will not appear in the final bibliography.
Sample Entry
Adding
New Publications
Before adding new
publications, please ensure that they were published between July 2004
- June 2005 and that they have not been listed in previous
bibliographies. For more information about criteria for submissions and
how to add new entries, please see Data Entry.
Changing Publication Listings
- If errors appear in the
publication listing, please send an email to leadersinlearning@uwo.ca
referencing the entries and department name and explaining the changes
required.
- If a department author is not
given
credit for an article that is listed under the name of another author,
send an email
requesting that the article be added to the author's list (you do not
need to re-submit the article).
- If an item has been missed,
please follow the instructions on the Data
Entry page.
Deadlines
Departments will be receiving their Preliminary Draft Bibliography at
different times. The deadline for corrections and additions will be
provided when you receive the link to your draft page. You will
notice that less time is being give for submissions this year because
it should take less time to make additions to the draft than it
took for the old process.
If you need more time to complete the process, please contact me at leadersinlearning@uwo.ca.
If you have any questions or need assistance, please contact:
Leslie Thomas-Smith
Western Archives
WL140B (ARCC)
(519) 661-2111 x88207
leadersinlearning@uwo.ca
Back
to Data Entry Homepage
Back
to Publications Homepage
leadersinlearning@uwo.ca
Last revised: 2006/01/09