Western Campus Recreation

How to Register

How to Get Involved (1-2 steps)

HOW TO GET INVOLVED (1-2 steps): 

1) Register and pay online (see below for our online registration process) or in-person at Membership Services after the payment open date.
**You cannot secure your team's preferred spot until you pay your fees.

2) INTRAMURAL “QUIZ” - PROCESS FOR “CAPTAIN’S MEETING"

Following the close of registration (Wednesday, May 3rd for the Ice Hockey league & Tuesday May 9th for the remaining Summer Leagues) the captain (payee) will receive an invitation from IMLeagues (our scheduling website) via email from the Intramural sport convener inviting you to join your team that your Intramural sport convener has created under your name. This email invite will be sent to the email you registered (paid) with. Please log in to IMLeagues (or create an account if you do not already have one) and on your Home Page you will see a “Pending Invitation” to join the team, click on this Invitation.

You then must pass a Quiz to join your team’s roster. There is a PDF attachment with the information required to answer the Quiz questions.  A passing grade of 80% (16/20 correct) is needed to be added to your team’s roster. If this grade is not achieved, you will have an unlimited amount of attempts to complete the Quiz. Once you pass the Quiz, you must read and accept our waiver to play Intramural Sports at Western University. You have now been added to your team’s roster. Once the Intramural sport convener has made you captain on your roster (does not happen automatically, usually done within 24 hours of passing quiz), you will be able to invite your teammates via email and change your team’s settings (i.e. team name and photo).

Once you invite your teammates via email through IMLeagues, your teammates will also have to complete a Quiz to join your team’s roster. A passing grade of 80% (16/20) correct is needed to be added to the team’s roster. If this grade is not achieved, they will have an unlimited amount of attempts to complete the Quiz. Once they pass the Quiz, they must read and accept our waiver to play Intramural Sports at Western University.

If you have any questions, please visit our westernmustangs.ca website under the Campus Recreation —> Intramurals tab for the answer before emailing your Intramural sport convener.

We cannot guarantee that all teams or free agents will be placed in a league or on a team. Full team refunds will be issued. 

Online Registration Process - It’s Easy! Here’s How:

1. Visit shop.westernmustangs.ca and click on Register.

2. Browse our course offerings for the selected term.
MEMBER DISCOUNTS! Members receive a discount off the published list price. Sign in to your account to view our member pricing.

3. Sign in to add items to your shopping cart.

Username = your UWO user ID (xxxx@uwo.ca)
Password = your UWO password

*Members without a UWO ID and Non-Members: You may create an online account for yourself. Your “Member Information” is your 9-digit member number, found on the back of your Campus Recreation card (Non-Members may leave this field blank).

4. Check out with your Visa or MasterCard through our safe and secure online payment system.

5. Manage your account – view your current and past registrations, membership information, outstanding equipment, and contact information. Please call Membership Services at 519 661.3090 if any information is incorrect.

Member & Non-member Teams

MEMBER TEAMS

• Member teams pay preferred member fees plus the performance bond, but can only carry a maximum of ONE non-member on their roster (TWO during SUMMER leagues). All players must be 16 years or older and are required to have a valid physical piece of Photo ID prior to the beginning of every game. Pictures of Photo IDs, or any attempt to use an electronic device in the place of a Photo ID are not acceptable. Non-members must comply with all other eligibility rules and policies. If you are not a member of Campus Recreation then you are classified as a non-member.
• Captains must appear on the team roster and be a Campus Recreation member.
• Team registrations must meet the minimum team roster requirements.
• Once you have registered, you cannot change your status to a non-member team.

NON-MEMBER TEAMS

• Any team carrying more than ONE non-member (TWO during SUMMER leagues) on their roster is considered a non-member team and must pay the non-member team fee plus the performance bond. All roster members must be 16 years or older and are required to have a valid physical piece of Photo ID prior to the beginning of every game. Pictures of Photo IDs, or any attempt to use an electronic device in the place of a Photo ID are not acceptable. They must comply with all other eligibility rules and policies. If you are not a member of Campus Recreation then you are classified as a non-member.
• Captains must appear on the team roster.
• Team registrations must meet the minimum team roster requirements.
• Once you have registered you cannot change your status to a member team.

Free Agents

1. Pre-Created Free Agent Teams (Not offered in the Spring/Summer Intramural Leagues) 

2. Free Agent Pool

Want to be picked-up as a Free Agent? Please follow these steps:
1) Create an account on IMLeagues at this link.
2) Click on the 'Register' tab in the top right corner and a drop down menu will appear.
3) Click on 'Join as a Free Agent'.
3) Click on the sport specific league you’re interested in playing in.
4) Send a request to the captain to get picked up.

*Please note that we cannot guarantee that all Free Agents in a league pool will be picked up.

Intramural Sports SPRING/SUMMER 2017 Registration Start & Close Dates

START:

• All registrations OPEN (except Ice Hockey League): Mon April 24 at 8:00am
• Ice Hockey League registrations OPEN: Mon April 17 at 8:00am

CLOSE:


• All registrations CLOSE (except Ice Hockey League): Tues May 9 @ 11:59pm
• Ice Hockey League registrations CLOSE: Wed May 3 @ 11:59pm

• League space is limited, and registration is first come, first served. The wait-list is a great alternative option as teams occasionally drop-out.

Intramural Sports SPRING/SUMMER 2017 Registration Fees

All Sports, with a few exceptions, have the same fee:
Members: $441.00 (+ HST) Team Fee + $80.00 Performance Bond
Non-Members: $603.75 (+ HST) Team Fee + $80.00 Performance Bond

Exceptions are for the following leagues:

Beach Volleyball Leagues:
Members: $257.25 (+ HST) Team Fee + $80.00 Performance Bond
Non-Members: $362.25$345.00 (+ HST) Team Fee + $80.00 Performance Bond

Ice Hockey Leagues:
Members: $1625.00 (+ HST) Team Fee + $150.00 Performance Bond
Non Members: $2500.00 (+ HST) Team Fee + $150.00 Performance Bond

Ultimate Frisbee & Dodgeball Leagues:
Members: $388.50 (+ HST) Team Fee + $80.00 Performance Bond
Non-Members: $561.75 (+ HST) Team Fee + $80.00 Performance Bond

Tournaments & Special Events WINTER 2017 & SPRING/SUMMER 2017 Registration Fees

TOURNAMENTS & SPECIAL EVENTS SPRING/SUMMER 2017 REGISTRATION FEES:

TBD

TOURNAMENTS & SPECIAL EVENTS WINTER 2017 REGISTRATION FEES:

3 on 3 Basketball Tournaments:
M
embers:
$50.00 (+ HST) Team Fee
Non-Members:
$100.00 (+ HST) Team Fee

Waitlist

· Disappointed that you did not receive a spot in a desired division or sport? Register for the waitlist!

· Occasionally, spots become available so do not miss out on this great opportunity. Spots will be filled on a first come, first serve basis. Register for the waitlist in-person at Membership Services. *Please Note: Registration for the waitlist is not available online.

· This service allows you to potentially reserve a spot in a full league.

· The waitlist helps to track demand, helps for future planning and allows changes to be implemented.



Refund Policy

Please go to this link all Campus Recreation refund plocies.  

Performance Bonds

· The Performance Bond is a mandatory fee collected at registration.

· Performance Bonds are $80.00 or $150.00 per team.

· The Performance Bond is in place to help ensure teams show up with the required number of participants to each of their league games.

· The Bond also ensures that captains respond to the required captain's online playoff meeting email, ensures that each team roster is completely filled out with correct names, member numbers, and email addresses before the roster closing date.

· The Bond helps discourage actions warranting game suspensions or use of ineligible players.

·  If your team does not default, the captain replies by email to the mandatory captain's online playoff meeting, has a complete roster by the roster closing deadline, and incurs no multiple game player suspensions for conduct/game violations, your entire performance bond will be refunded at the end of the semester.

· Performance Bonds must be picked up during the scheduled end of season bond refund period.

Captains’ Information

ADMINISTRATIVE RESPONSIBILITIES OF THE TEAM CAPTAIN

You are required to:

• Appear on the team’s roster.
• Must be a Campus Recreation member.
• Complete the necessary forms, enter your team in the desired sport by the entry deadline and pay necessary entry fees by the deadline.
• Complete the Intramural "Quiz" and respond to the playoff email.
• Ensure that the team's roster is completed and submitted by the deadline at IMLeagues at this link.
• Know and understand the eligibility, league and house rules for your corresponding sport.
• Inform teammates of sports policies and procedures.
• Ensure that all players on your roster abide by rules to avoid problems during the season.
• Ensure all players are eligible to participate.
• Notify all team members regarding place, date, and time of contests and any changes that occur.
• Notify the Intramural sport convener if your team is unable to play, at least 48 hours in advance of the scheduled game.

INTRAMURAL "QUIZ" - PROCESS FOR "CAPTAIN'S MEETING" 

Following the close of registration the captain (payee) will receive an invitation from IMLeagues (our scheduling website) via email from the Intramural sport convener inviting you to join your team that your Intramural sport convener has created under your name. This email invite will be sent to the email you registered (paid) with. Please log in to IMLeagues (or create an account if you do not already have one) and on your Home Page you will see a “Pending Invitation” to join the team, click on this Invitation.

You then must pass a Quiz to join your team’s roster. There is a PDF attachment with the information required to answer the Quiz questions.  A passing grade of 80% (16/20 correct) is needed to be added to your team’s roster. If this grade is not achieved, you will have an unlimited amount of attempts to complete the Quiz. Once you pass the Quiz, you must read and accept our waiver to play Intramural Sports at Western University. You have now been added to your team’s roster. Once the Intramural sport convener has made you Captain on your roster (does not happen automatically, usually done within 24 hours of passing quiz), you will be able to invite your teammates via email and change your team’s settings (i.e. team name and photo).

Once you invite your teammates via email through IMLeagues, your teammates will also have to complete a Quiz to join your team’s roster. A passing grade of 80% (16/20) correct is needed to be added to the team’s roster. If this grade is not achieved, they will have an unlimited amount of attempts to complete the Quiz. Once they pass the Quiz, they must read and accept our waiver to play Intramural Sports at Western University.

If you have any questions, please visit our westernmustangs.ca website under the Campus Recreation —> Intramurals tab for the answer before emailing your Intramural sport convener.

TEAM NAME/PHOTO/UNIFORM

Campus Recreation is committed to assuring that its programs are free from discriminatory, inappropriate, and disrespectful conduct or communication. We respect the rights of all students, staff and faculty to learn, play and work in an environment free of discrimination and harassment. The Intramural Sports program, reserves the right to reject and request a name/photo/uniform change when inappropriate content is used by any participant team.

When choosing a team name/photo/uniform, please ensure it is in good taste and is not offensive to individuals or groups on the basis of race, ethnicity, religion, disability, age, gender, sexual orientation, culture or gender identity & expression. Team names/photos/uniforms must not contain profanity, racial slurs, sexual innuendo, references to drugs or alcohol, or other words that may be offensive, discriminatory or otherwise degrading in nature.

In the event a team name is rejected, we will change the team name to the captain’s last name and provide the captain an opportunity to choose a new one. Should the captain be unable to submit an appropriate new team name, the team name will remain named with the captain’s last name for the duration of the season.

In the event is team photo is rejected, we will remove the team photo and provide the captain an opportunity to choose a new one.  Should the captain be unable to submit an appropriate new team photo, the team will be without a team photo for the duration of the season.

Campus Recreation reserves the right to reject and/or modify any team uniform that does not comply with the preceding regulations. Campus Recreation will not be held responsible for any loss, monetary or otherwise, as a result of an alteration to a uniform made by the department.

If you are unsure if a team name/photo/uniform will be accepted, contact the Intramural Program Coordinator at intramurals@uwo.ca.

GAME DAY RESPONSIBILITIES OF THE TEAM

You are required to:

• Assign and designate an co-captain from your roster to act in your capacity if you are unable to attend or play in the contest.
• present yourself to the official prior to the contest beginning.
• Maintain control over team members and spectators before, during, and after the competition.
Ensure that you sign the game sheet. Please understand once you do so, the score of the contest and all other information on the game sheet is official. If you do not agree with the final score please do not sign the sheet and notify your Intramural sport convener that you are protesting the score.

ROSTER CLOSE DATES

Please note: An incomplete roster (adding any player after this deadline for any reason) will result in the loss of half of a team’s performance bond. It is the responsibility of the Captain to make sure their roster is completed by the roster close date and to identify any "technical difficulties" they may be having to their Intramural sport convener prior to this date.

League/Term

Rosters Close

Spring/Summer Leagues 2017

Mon July   3, 2017

SPORT CAPTAINS' ONLINE PLAYOFF MEETINGS

An email with playoff information will be sent out to all captains by the Intramural sport convener no later than one week before playoffs are scheduled to begin.

Captains must email the convener back with their name, team name and division to confirm they have read the email.  Please note: Failure to do this will result in the loss of half of the performance bond.

PERFORMANCE BOND REFUND DATES

Please note: Only the people who have paid for the course and are entitled to the refund (unless they notify us otherwise). Cash is not given back so you must bring a credit or debit card and the money will be returned on the card. Valid photo ID must also be shown. Please note that discrepancies as to the amount of your performance bond refund must be identified prior to the Last Day of Bond Pick Up by emailing intramurals@uwo.ca.

League/Term

Refunds Available

* Last Date to Pick Up *   Performance Bond Refunds

Winter   Leagues 2017

Wed Apr 5,   2017

Mon Apr 24,   2017

Spring/Summer   Leagues 2017

Wed Aug 30,   2017

Sat Sept 30,   2017

SPECTATOR PASSES

We have a limited number of guest passes available for Intramural spectators (for sports within the WSRC). Please have your team captain contact their Intramural sport convener at least 48hrs in advance of their scheduled game to obtain a pass.