Western Campus Recreation

Intramural Policies and Playing Regulations

Please see below for the policies and regulations regarding intramural sports at Western. For playing regulations for specific sports, please click on the appropriate link on the left.

Sportsmanship

Campus Recreation Intramural Sports at Western University holds sportsmanship as “Our Golden Rule of Sport”. Sportsmanship is a great tradition in sports and competition that means playing clean, handling both victory and defeat with grace, style, and dignity, respecting the judgment of referees and officials, and treating opponents with respect. Sportsmanship is a style and an attitude, and it can have a positive influence on everyone around you.

Intramural Employees

The Intramural official, sport convener, team leader or Program Coordinator is in charge of all on-site decisions regarding any Intramural activity. Thus, any Intramural employee can act as an official at any point during the game. The Intramural employee has maximum authority to ensure the activity runs in an appropriate and safe manner. Therefore, they have the authority to remove any participants from the activity site who are not adhering to Intramural policies, procedures, and rules or to cancel/suspend the contest at any time.

Eligibility Rules

• Purchasing day passes does not make you eligible for any Intramural activities.
• Game sheets for each week are printed every Sunday morning.  In order to be eligible for play, players must be on their team's roster by Saturday at 11:59pm.  Players will not be allowed to be written in on rosters at game time.
• A player must participate in at least two regular season games during a five-week schedule for their sport, and in at least four regular season games during a 10+ week schedule to be eligible for the playoffs. Players on the roster who have missed games due to injury can request to be granted eligibility by their Intramural sport convener to participate in playoffs so long as they present a signed doctor's note including injury date and return to participation date.
• Participants can play on one gender specific team (men's or women's), one co-ed team and one open team (if offered) per sport, per season regardless of competition level.
• Once a player appears on a team roster they are ineligible for any other team in that sport and gender division. If a player is caught playing for multiple teams, he/she will be suspended for the remainder of the season from that sport.
• No current varsity athletes or professional athletes are eligible to play Intramurals in their associated sport.  Ex-varsity/professional players are eligible to play Intramurals, however they must play at the highest skill level offered in their associated sport. Varsity/professional status is defined as appearing on a varsity/professional team roster within the last 365 calendar days (regardless of whether or not the sport is currently in or out of season).  Ex-varsity/professional status is defined as appearing on a varsity/professional roster within the last 366-730 calendar days (regardless of whether or not the sport is currently in or out of season). Teams in all sports can have one ex-varsity player except ice hockey, softball and soccer 11s teams which are permitted two. 

The varsity/professional rule as stated above applies to the below related & cross-over sports:

Varsity Badminton = Intramural Badminton
Varsity Basketball = Intramural Basketball
Varsity Baseball/Softball = Intramural Slo-pitch & 3-pitch
Varsity Football = Intramural Flag & Snow Flag Football
Varsity Rugby = Intramural Flag Rugby
Varsity Ice Hockey = Intramural Ice Hockey & Ball Hockey (indoor & outdoor)
Varsity Soccer = Intramural Soccer (7s & 11s), Snow Soccer & Futsal
Varsity Squash = Intramural Squash
Varsity Ultimate Frisbee = Intramural Ultimate Frisbee
Varsity Volleyball = Intramural Volleyball & Beach Volleyball
Varsity Waterpolo = Intramural Inner-tube Waterpolo

• Any team found using an ineligible player will forfeit any points gained in the standings while using that player. The Intramural Program Coordinator also reserves the right to remove the team from the league.
• It is the responsibility of the team captains to check with the Intramural sport convener regarding questions over any player’s eligibility.

Divisions

Women’s, Men’s, Co-ed leagues exist for the majority of the Sport Leagues over various time blocks throughout the week.  Co-ed teams have minimum female and male participation and roster requirements.  Open leagues are available for select leagues and have no minimum requirement for either gender.

Level of Play - a general guideline of the level that's right for you and your team

Rec. – designed with emphasis on fun, participation, fitness, and socializing
Comp. – designed for those seeking a more competitive experience
Super Comp. – designed for those seeking a more highly skilled and competitive experience

Member Teams

Member teams pay preferred member fees plus the performance bond, but can only carry a maximum of ONE non-member on their roster (TWO during SUMMER leagues). All players must be 16 years or older and are required to have a valid physical piece of Photo ID prior to the beginning of every game. Pictures of Photo IDs, or any attempt to use an electronic device in the place of a Photo ID are not acceptable. Non-members must comply with all other eligibility rules and policies. If you are not a member of Campus Recreation then you are classified as a non-member.
Captains must appear on the team roster and be a Campus Recreation member.
Team registrations must meet the minimum team roster requirements.
Once you have registered, you cannot change your status to a non-member team.

Non-member Teams (Applies to Summer Leagues [Fall/Winter Leagues by Special Request ONLY])

Any team carrying more than ONE non-member (TWO during SUMMER leagues) on their roster is considered a non-member team and must pay the non-member team fee plus the performance bond. All roster members must be 16 years or older and are required to have a valid physical piece of Photo ID prior to the beginning of every game. Pictures of Photo IDs, or any attempt to use an electronic device in the place of a Photo ID are not acceptable. They must comply with all other eligibility rules and policies. If you are not a member of Campus Recreation then you are classified as a non-member.
Captains must appear on the team roster.
Team registrations must meet the minimum team roster requirements.
Once you have registered you cannot change your status to a member team. 

Administrative Responsibilities of the Team Captain

You are required to:

Appear on the team's roster
Must be a Campus Recreation member.
Complete the necessary forms, enter your team in the desired sport by the entry deadline and pay necessary entry fees by the deadline.
Complete the Intramural “Quiz” and respond to the playoff email.
Ensure that the team's roster is completed and submitted by the deadline at IMLeagues at this link.
Know and understand the eligibility, league and house rules for your corresponding sport.
Inform teammates of sports policies and procedures.
Ensure that all players on your roster abide by rules to avoid problems during the season.
Ensure all players are eligible to participate.
Notify all team members regarding place, date, and time of contests and any changes that occur.
Notify the Intramural sport convener if your team is unable to play, at least 48 hours in advance of the scheduled game.

Intramural "Quiz"

Following the close of registration the captain (payee) will receive an invitation from IMLeagues (our scheduling website) via email from the Intramural sport convener inviting you to join your team that your Intramural sport convener has created under your name. This email invite will be sent to the email you registered (paid) with. Please log in to IMLeagues (or create an account if you do not already have one) and on your Home Page you will see a “Pending Invitation” to join the team, click on this Invitation.

You then must pass a Quiz to join your team’s roster. There is a PDF attachment with the information required to answer the Quiz questions.  A passing grade of 80% (16/20 correct) is needed to be added to your team’s roster. If this grade is not achieved, you will have an unlimited amount of attempts to complete the Quiz. Once you pass the Quiz, you must read and accept our waiver to play Intramural Sports at Western University. You have now been added to your team’s roster. Once the Intramural sport convener has made you captain on your roster (does not happen automatically, usually done within 24 hours of passing quiz), you will be able to invite your teammates via email and change your team’s settings (i.e. team name and photo).

Once you invite your teammates via email through IMLeagues, your teammates will also have to complete a Quiz to join your team’s roster. A passing grade of 80% (16/20) correct is needed to be added to the team’s roster. If this grade is not achieved, they will have an unlimited amount of attempts to complete the Quiz. Once they pass the Quiz, they must read and accept our waiver to play Intramural Sports at Western University.  

If you have any questions, please visit the Intramurals tab on this website for the answer before emailing your Intramural sport convener.

Team Name/Photo/Uniform Policy

Campus Recreation is committed to assuring that its programs are free from discriminatory, inappropriate, and disrespectful conduct or communication. We respect the rights of all students, staff and faculty to learn, play and work in an environment free of discrimination and harassment. The Intramural Sports program, reserves the right to reject and request a name/photo/uniform change when inappropriate content is used by any participant team.

When choosing a team name/photo/uniform, please ensure it is in good taste and is not offensive to individuals or groups on the basis of race, ethnicity, religion, disability, age, gender, sexual orientation, culture. or gender identity & expression. Team names/photos/uniforms must not contain profanity, racial slurs, sexual innuendo, references to drugs or alcohol, or other words that may be offensive, discriminatory or otherwise degrading in nature.

In the event a team name is rejected, we will change the team name to the captain’s last name and provide the captain an opportunity to choose a new one. Should the captain be unable to submit an appropriate new team name, the team name will remain named with the captain’s last name for the duration of the season.

In the event is team photo is rejected, we will remove the team photo and provide the captain an opportunity to choose a new one.  Should the captain be unable to submit an appropriate new team photo, the team will be without a team photo for the duration of the season.

Campus Recreation reserves the right to reject and/or modify any team uniform that does not comply with the preceding regulations. Campus Recreation will not be held responsible for any loss, monetary or otherwise, as a result of an alteration to a uniform made by the department.

If you are unsure if a team name/photo/uniform will be accepted, contact the Intramural Program Coordinator at intramurals@uwo.ca.

Game Day Responsibilities of the Team Captain

You are required to:

Assign and designate a co-captain from your roster to act in your capacity if you are unable to attend or play in the contest.
Present yourself to the official prior to the contest beginning.
Maintain control over team members and spectators before, during, and after the competition.
Ensure that you sign the game sheet. Please understand once you do so, the score of the contest and all other information on the game sheet is official. If you do not agree with the final score please do not sign the sheet and notify your Intramural sport convener that you are protesting the score.

Roster Close Date

See ''Captain's Information" for roster close dates. Please note: An incomplete roster (adding any player after this deadline for any reason) will result in the loss of half of a team’s performance bond. It is the responsibility of the captain to make sure their roster is completed by the roster close date and to identify any "technical difficulties" they may be having to their Intramural sport convener prior to this date.

Sport Captains Online Playoff Meetings

An email with playoff information will be sent out to all captains by the Intramural sport convener no later than one week before playoffs are scheduled to begin.

Captains must email the convener back with their name, team name and division to confirm they have read the email.  Please note: Failure to do this will result in the loss of half of the performance bond.

Final League Standings - Tie Breakers

When two or more teams are tied (i.e. have the same number of standings points) at the end of regular season or after the qualification round of playoffs, the following steps will be taken to determine the final standings of the teams involved, until the tie is broken:

1. The team which has defaulted more games will be given a lower position.
2. If the two teams have played each other head to head, the winner of that game will be given the higher position.
3. The team with the most wins (or highest winning percentage) will be given the higher position.
4. The team with the best plus minus will be given the higher position.
5. A coin will be tossed and the team that wins the toss will be given the higher position.

Conduct of Participants

All participants are expected to exhibit good sportsmanship, fair play, and abide by all rules of the Intramural program and the scheduled activity. Remember that it is a “privilege” to participate in Intramurals, and this privilege can be taken away from you.

In those cases where unsportsmanlike acts occur, the following will happen:

A No-Tolerance rule is in effect regarding foul language. Foul language will not be tolerated. Team captains may be warned on the first occurrence if deemed appropriate and the player(s) involved will be ejected from the game when deemed appropriate by the official.
Any participant who intentionally injures or jeopardizes the safety of other participants will be ejected from the game immediately and is subject to further disciplinary action.
Fighting is unacceptable in any Intramural activity. A fight is defined by the Intramural program as one punch thrown or landed and will result in further sanctions. Attempting to instigate a fight is considered to be the same act as fighting.
Any physical altercation between participants that does not result in a fight will result in further sanctions.
Deliberate physical contact with an Intramural employee will result in further sanctions.

Conduct of Spectators

It is the responsibility of participants to cooperate with Intramural employees in controlling team spectators. A loss can be given to a team and the game forfeited if a team's spectator(s) is/are not being cooperative.

Spectators not acting in an appropriate manner will be asked to leave the playing area by the Intramural employee.

Refusing to Leave

If a participant refuses to leave after being ejected, the participant’s team’s captain will be told that if this participant continues to refuse to cooperate their team will forfeit the game. If the player still refuses to cooperate, the game will be forfeited and Campus Police will be contacted.

Suspension Process

Participants are encouraged to participate within the Spirit of Sportsmanship, and must remember that our officiating crew is comprised solely of students with an interest in sport - not necessarily CARDED officials who aspire to make the profession a part of their livelihood.

Any suspension longer than an automatic one game suspension for a red card or game misconduct results in the identified player(s) being suspended automatically for an indefinite period, pending an investigation. Participants cannot return to competition until they have been granted reinstatement by their Intramural sport convener.
The Intramural sport convener will inform the captain of the offending team before their next scheduled game if possible that a player(s) is suspended and that a decision regarding the suspension will be made soon.
Due to the time-sensitive nature of issuing and enforcing suspensions, the length and severity of each suspension is at the discretion of the Intramural sport convener, in consultation with the officials involved.
The Intramural sport convener will request documentation from as many persons involved in the incident as possible. Once a decision has been made, the Intramural sport convener will notify the suspended player(s) and the captain of the offending team. Please note: The Intramural Program Coordinator will notify the suspended player(s) and the captain of the offending team for any Class 4 and 5 suspensions. Class 4 and 5 suspensions will also be reported to Campus Police.
A decision regarding the length of any suspension involves numerous factors - the severity of the act, prior precedent, as well as the possible results of the act.
The Intramural Program Coordinator is also bound to report any and all incidents that violate the Student Code of Conduct. Certainly any incidents that involve threatening words or action, the illegal use of alcohol, violations of the Universities harassment code, and/or damage or destruction of University property will be reported to the Campus Community Police for follow-up within the Student Code of Conduct.
Once the player(s) are notified they and their captain have every right to appeal the suspension and request a meeting with the Intramural Sports Appeals Committee to discuss the suspension.
Once an appeals meeting has been scheduled, the captain of the offending team and the player(s) being suspended are both required to attend the meeting. 

Suspension Guidelines

General Suspension Guidelines 

Class 1 - Relatively minor, however it should be addressed and could warrant some disciplinary action or probation

Class 2 - Inappropriate and warrants disciplinary action limited to the immediate activity

Class 3 - More serious incident with longer lasting consequences limited to the immediate activity

Class 4 - Very serious; warrants major consequences regarding participation in other Intramural activities and incidents of this nature will be reported to Campus Police  

Class 5 - Extreme; actions can result in a Campus Recreation Intramural Sports program-wide ban as well as be referred to other Western University disciplinary systems and incidents of this nature will be reported to Campus Police

CLASS 1 (minimum 1 game suspension)
Including, but not limited to:

Excessive arguing with a participant, an official, building supervisor or Campus Recreation staff
Unsportsmanlike/disruptive conduct
Minor penalties for checking from behind (ball hockey and hockey)
Ejection from any sport
2 yellow cards or one red card in one game for outdoor/indoor soccer
2 technical fouls in one basketball game

CLASS 2 (minimum 2 game suspension)
Including, but not limited to:

Excessive arguing (aggressive behaviour, profanity, intimidation) with a participant, an official, building supervisor or Campus Recreation staff
Intentional striking of a participant with fist or hand (not to the head)
Squirting a water bottle at an opposing participant
Leaving the bench sideline with the purpose of getting involved in an altercation
Illegal participant - playing for a team without being on the roster (team penalties may apply)
Throwing debris onto playing surface in protest
Spectators getting involved in a physical altercation (with each other)
Participant getting involved in a non-physical altercation with a spectator
Checking to the head (ball hockey and ice hockey)

CLASS 3 (minimum 5 game suspension)
Including, but not limited to:

Intentional striking to the head of a participant - with one’s body (example: elbow, fist, foot, knee, etc.)
Intentional striking to the head of a participant with ball or other object
Verbal abuse directed at a participant, an official, building supervisor or Campus Recreation staff
Spectators getting involved in a physical altercation with a participant, an official, building supervisor or Campus Recreation staff
Illegal participant - playing for a team without being on the roster (team penalties may apply)
Squirting a water bottle at a participant, an official, building supervisor or Campus Recreation staff
Violating a probationary measure
Travesty to the game
Incident instigator
Fraudulent act - i.e. Intentional misrepresentation
Major penalties for checking from behind (ball hockey and ice hockey)
Open alcohol or drug use at an event by a spectator (team penalties may apply)
Providing false information to an official or Campus Recreation staff

CLASS 4 (minimum 10 game suspension)
Including, but not limited to:

Intentional striking to the head of a participant - with one's body (example: elbow, fist, foot, knee, etc.)
Intentional striking to the head of a participant - with stick
Intent to Injure a participant (bodily harm)
Shoving or striking an official, building supervisor or Campus Recreation staff
Intentional spitting on/at a participant, an official, building supervisor or Campus Recreation staff
Using racial or sexual degrading language or gestures directed at a participant, an official, building supervisor or Campus Recreation staff
Fighting between two participants
Spectators getting involved in a physical altercation with a participant, an official, building supervisor or Campus Recreation staff
Playing while suspended
Leaving the penalty box/returning after being ejected with the purpose of getting involved in an altercation
Vandalism, destructiveness or abuse of equipment and/or facility
Intoxicated at game (participants)
Open alcohol and/or drug use at an event by a participant

CLASS 5 (minimum 365 day suspension)
A number of the above listed incidents maybe classified as a Class 5, depending on the severity of the incident

Please Note: Each Class gives a minimum suspension but is not limited to a maximum. Suspensions given within a specific sport can affect participation in others sports if deemed appropriate.  Lifetime bans can be given if deemed necessary.

Appeals

All decisions made by the Intramural sport convener on protests and disciplinary matters can be appealed by members of the affected team. All appeals must be made by the captain of the offending team within 72 hours of the decision. Appeals must be made to the attention of the Intramural Sports Appeals Committee and submitted by emailing intramurals@uwo.ca.  All appeals will be directed to the Appeals Committee. Appeals cannot be made regarding decisions on a one-game suspension. 

Protests

There are only two grounds for protest:

1. Misinterpretation of rules and regulations by an official
2. A question of player eligibility

Please note: A judgment call by an official is not grounds for protest.

Procedure for (1):

1. The captain must inform the official verbally that he/she is protesting the game. This must be done at the time of the alleged rule misinterpretation and before play resumes.
2. The official shall announce to both teams that the game is being played under protest.
3. The captain must email the Intramural sport convener with a full explanation before 4:00pm on the next business day following the completion of the contest in question.

Procedure for (2):

The captain must email the Intramural sport convener no later than 48 hours after the conclusion of the game with sufficient evidence to support the allegation of ineligibility. The eligibility of the player in question will be determined solely by the official game report and/or the testimony of a league official.

Please note: The Appeals Committee (if a quick decision is needed due to time constraints the Intramural Program Coordinator or designate can rule on behalf of the committee) shall rule on all protests. Intramural Staff will provide game details. Further participant feedback will be sought only when necessary. Decisions will be rendered prior to the next regularly-scheduled game for either team, and therefore information should be submitted quickly. Established precedents will be used where applicable. This decision is final. 

Rescheduling Games

1. Cancelled Games (due to weather, space conflicts etc.) will be rescheduled whenever possible to ensure you get the Intramural experience you paid for, however facility availability is limited, and games may not always be able to be rescheduled.

2. Team Requests for a Reschedule - Unfortunately, once our schedules are released online we only make changes due to facility closure, etc.

3. If you need to reschedule a game, email your Intramural sport convener at least 48 hours prior to the game with your request. Requests will be accommodated when possible, but are not guaranteed.

4. Forfeit the game: If you give at least 48 hours’ notice to your Intramural sport convener that your team won't be playing and that the game is a ‘forfeit’. You will lose the game, but not your Performance Bond or playoff eligibility. Please note: Inner tube Water Polo is required to provide 72 hours' notice.

Weather & Playing Field Conditions

Outdoors

Games will continue to be played during all weather conditions except: if thunder is heard, games will be suspended for 15 minutes. If no thunder or lightning are seen or heard in the 15 minutes, games will continue. If thunder and lightning persist, games will be cancelled and rescheduled, if possible. If lightning is seen, games will be immediately cancelled and rescheduled, if possible.
Field conditions will be monitored by Intramural staff who may suspend games at any time if they believe the field is unplayable.
For weather updates please check IMLeagues online under your specific sport/s at this link.
When in doubt, players should expect the game to be played and arrive at the field on time.

Indoors

Intramural staff has full authority to suspend/cancel games if they believe the playing conditions are unsafe.  Games will be rescheduled, if possible.
In the event of a problem with lights or leakages, captains will be notified and games will be rescheduled, if possible.
For updates please check IMLeagues online under your specific sport/s at this link.
When in doubt, players should expect the game to be played and arrive at the indoor facility on time.

Forfeits & Defaults

If a team notifies the Intramural sport convener at least 48 hours before game time and the Intramural sport convener is unable to reschedule the game, it will be considered a forfeit loss in the standings. A forfeit does not result in the loss of performance bond money.

Please Note: Inner-tube Water Polo teams must provide at least 72 hours before game time

A default is charged to a team for the following reasons:
Less than 48 hours’ notice before game time is given to the Intramural sport convener that a team is unable to make a scheduled contest (including playoff games).
Less than 72 hours' notice before game time is given to the Intramural sport convener that an Inner-tube Water Polo team is unable to make a scheduled contest (including playoff games).
A team is unable to field the minimum number of players (including gender-specific players in coed divisions) at any point in the contest.
A team not showing up at all for a contest.

Performance Bonds

Each team must pay a performance bond (specific to sport/league). One default, captain doesn't respond to the captain's online playoff meeting email, incomplete roster or multiple game suspension will result in the loss of half of a team’s performance bond.

The performance bond is put in place to ensure that teams show up with the required number of participants to each of their league games. The bond also ensures that captains respond to the required captain's online playoff meeting email, ensures that each team roster is completely filled out with correct names, member numbers, and email addresses before the roster closing date. The bond also discourages actions warranting a multiple game suspension or use of ineligible players. If your team does not default, the captain replies by email to the mandatory captain's online playoff meeting, has a complete roster by the roster closing deadline, and incurs no multiple game player suspensions for conduct/game violations, your entire performance bond will be refunded at the end of the semester.

2 Strikes and You’re Out:

1st Strike – team loses half of their performance bond.
2nd Strike – team loses the other half of their performance bond (and will now have no performance bond left).

When a team loses their entire performance bond due to defaults, captain doesn't respond to the captain's online playoff meeting email, incomplete rosters, or multiple game player suspensions, the team will immediately be removed from the league at the end of the regular season without refund. To be considered for reinstatement in the league the captain must meet with the Intramural Program Coordinator. A meeting with the Intramural Program Coordinator DOES NOT guarantee reinstatement in the league.

Performance Bond Refunds will be available at Membership Services. Performance Bond Payback: If your team shows up for your game and the other team defaults, your team will receive $15 from the other team's default bond. 

Performance Bond Refund Dates 

See ''Captains' Information" for performance refund dates. Please note: Only the people who have paid for the course are entitled to the refund (unless they notify us otherwise). Cash is not given back so you must bring a credit or debit card and the money will be returned on the card. Valid photo ID must also be shown. Please note that discrepancies as to the amount of your performance bond refund must be identified prior to the Last Day of Bond Pick Up by emailing intramurals@uwo.ca.

Controlled Substance Policy

Any person will be ejected from a game or prevented from participating for the consumption of a controlled substance either at the activity site, which is prohibited by Provincial and Federal Law, or in sufficient quantity prior to the game to significantly impair his/her participation and/or behaviour.
The decision to eject the individual can be made by any Intramural employee that is present.
The decision of the Intramural employee is final and not considered grounds for protest.
If player(s) from a team are caught consuming controlled substances at the site of the activity (e.g. team rooms or sidelines) the entire team will be removed from the league without refund.  

Jewelry

All jewelry must be removed from visible parts of the body before the participants are permitted to play.
Jewelry that is not removable for religious or medical reasons must be made as safe as possible. Medical alert necklaces or bracelets must be taped down with the medical information still showing.
Some types of jewelry (such as rings and earrings) pose a significant safety risk to participants and as such absolutely must be removed. If a participant cannot remove these articles for any reason, he/she will not be permitted to play.
Any braces must be fully padded with no moveable/sharp area showing. 

Blood & Fluid Spills

Any person showing signs of blood on their person or clothing will be immediately removed from a game or activity and will not be permitted back into an activity until the clothing has been removed and the blood flow has been stopped. Teams and players are asked to bring extra clothing to a game just for this occurrence.
If any body fluid spill occurs on the playing area the game will be delayed until such time that the spill can be appropriately cleaned and sterilized. 

Spectator Passes

We have a limited number of guest passes available for Intramural spectators (for sports within the WSRC). Please have your team captain contact their Intramural sport convener at least 48 hours in advance of their scheduled game to obtain a pass.